Checklist

Has there been preparation for the visit including application forms, waivers, references, insurance, criminal record checks and other paperwork as and where appropriate?

Churches and teams need to remember where legal responsibilities lie if anything goes wrong: with the sending organisation and with the receiving organisation or individual.

Discuss and agree expectations. What are the expectations of the various parties? Share information regarding the giftings/abilities of visitors. Pass on any important information that the visitors or hosts may need to know.

Set an itinerary. Perhaps one month before the arrival of the visitor/team, agree and distribute an itinerary for the visit.

Have a risk assessment for the activities. The visiting person/organisation should undertake the risk assessment which should be shared with all parties.

Risks could include:

• Travel methods (tickets booked, licences in place etc)
• Travel requirements (medical matters, appropriate documentation to hand)
• Climate/weather (appropriate clothing/supplies)
• Crime/security (precautions against theft/harm)
• Residential (suitability of venue, checks to ensure personal safety of all parties)
• Loss of information (what to do if documents etc go missing)
• Emergencies (procedures in place how to deal with any emergency)